Receptionist - Edinburgh

Facilities - Facilities
Ref: 116 Date Posted: Monday 06 Nov 2017
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Job Title: Receptionist
Department:  Facilities, Business Services
Hours of work: 27.5 hours per week
Location:         Edinburgh
Responsible To: Head of Facilities
Purpose: Ensure the provision of a professional and efficient front of house reception function.

 

Main Duties and Responsibilities

Reception

  • Meet and greet clients in a friendly and attentive manner, ensuring that they are provided with standard health and safety guidelines and their Burness contact is notified promptly of their arrival. In addition all external visitors should be logged as they arrive and depart.

  • Co-ordinate the meeting room diary ensuring that all requirements for meetings/seminars/lunches/functions are noted and communicated to the relevant departments. In addition liaise with IT to ensure that all required technical support is provided.

  • Manage and co-ordinate the allocation of the firm’s parking spaces.

  • Organise taxis as requested. Follow up each individual order to ensure that receipts are produced and collate all receipts on a weekly/monthly basis.

  • Ensuring observation of the firm’s policy on courier use, arrange as requested courier pick-ups and deliveries.

  • Answering incoming calls, passing through directly all calls with the exception of partners and directors calls which should be announced.

  • Issue and track the use of train tickets for travel between the Glasgow and Edinburgh offices.

  • Collate on a weekly basis the attendees for Partner’s lunch ensuring that numbers are communicated to the kitchen in advance.

  • Provision to staff of communication via e-mail on fire alarm testing, and office presence of contractors.

 

Housekeeping

  • Ensure that the reception area is kept neat and tidy and stocked with the relevant literature.

 

Health & Safety

  • Comply with the firm’s health & safety policy at all times, taking on board as an employee your duty of care in the work place.

 

This job specification is written as an indication of the nature and scope of duties and responsibilities. It is not intended as a fully descriptive or definitive list and jobholders will be expected to carry out other duties assigned which are appropriate to the position. The duties as described may be altered as necessary by the firm.

 

For further details please contact Michelle.Scott@burnesspaull.com

 

  • Legal Business Awards 2014 National/Regional Firm of the Year

  • Legal 500 UK Awards 2013 ‘Scottish Firm of the Year'

  • ‘Legal Advisor of the Year‘ 2013

  • UK 200 Listed Firm 2013